Office of Assessment and Continuous Improvement (OACI)

Assessment is the ongoing process of:

  • Establishing clear, measurable, expected outcomes of student learning
  • Ensuring that students have sufficient opportunities to achieve those outcomes
  • Systematically gathering, analyzing, and interpreting evidence to determine how well student learning matches expectations
  • Using the resulting information to understand and improve student learning
    (Suskie, 2009)
academic Academic Support Units Administrative Unit

Reporting Deadlines 

21-22 is Data Only for Academic Units (with complete 20-21 reports) and Full Report for Administrative Units

22-23 is Full Report for Academic Units and Data Only for Administrative Units (with complete 21-22 reports)

23-24 is Data Only for Academic Units (with complete 22-23 reports) and Full Report for Administrative Units.

 

Academic Assessment

May 15 (every year): Data entry for assessment results completed in Compliance Assist. (i.e. May 15th 2022 is the deadline for the 2021-22 assessment results).

November 1 (odd years): Data entry for Analysis of Results and ACTION PLANS of previous year. Revise assessment plans for current year (i.e. November 1 2023 is the deadline for analysis of data from 2021-22/2022-23  and creation of ACTION plans, along with revision of current outcomes and methods for 23-25 cycle).

November 1-15: Independent reviews conducted and rubrics completed by the respective Deans Assessment Committees (DACs) and returned to the respective assessment coordinator (s) for changes based on the feedback.

November 30: Final edits to plans and results as well as final rubrics uploaded to Sharepoint.

< click here for an image with a timeline for regular academic programs >

Administrative Assessment

Unless otherwise specified below:

June 30: Data entry for results, use of results and plans. i.e. June 30 2022 is the deadline for 2021-22 assessment results/use of results and 2022-23 assessment plans.

July 1-15: Independent reviews.

July 30: Final deadline for review.

< click here for two-year cycle timeline >

The following areas have unique deadlines

Unit Results

Use of Results
(analysis)

 Plans

Independent
Reviews

Feedback
Period &
Corrections

Final Deadline
For Review
Business
Affairs		 10/1 and 3/1 3/1-3/15 3/16-3/31 4/1
IT 5/15 5/16-5/31 6/1-6/15 6/30
Marketing and  Communications 5/15 5/16-5/31 6/1-6/15 6/30
Student
Affairs		 6/15 7/15 7/31 8/1-8/15 8/16-8/31 9/1
President's Office 8/1 8/2-8/15 8/16-8/31 9/1
Institutional Advancement 8/15 8/16-8/31 9/1-9/15 9/16

Academic Affairs

(Reach has different deadlines)

9/30

(11/15)

10/1-10/15

(11/16/11/30)

10/16-10/31

(12/1-12/15)

11/1

(12/16)

Enrollment Planning

 9/30 10/1-10/15 10/16-10/31 11/1

 

Please refer to the following definitions used in the deadlines table below which refer to deadlines to upload information in sharepoint:

  • Data entry for results: Upload the results for the previous year.
  • Data entry for results/analysis of results/action plans: Upload the results and analysis of results (action plans) for the previous year.
  • Data entry for results, analysis of results and action plans: Upload the results and analysis of results (action plans) for the previous year AND the plans (outcomes, measures and performance targets) for the following year.
  • Independent Reviews: Assessment coordinators will review other's reports and complete a reviewer rubric. The reviewer has 2 weeks to complete the review. Then, they must send the completed rubric (with comments) to the assessment coordinator by the last date indicated in the independent reviews.
  • Feedback Period and Corrections: Time to make corrections based on feedback from the reviewer. Once corrections are made, assessment coordinator must contact the reviewer (before the feedback deadline) to make sure the reviewer can make corrections to the rubric.
  • Final Deadline of Review: Final edits to results and plans on the part of the assessment coordinator and he/she should ask the reviewer to revise the changes and upload the final reviewer rubric in sharepoint. This process will take no more than 15 days.

CofC Assessment Cycle

  SACSCOC-RELATED DEADLINES

  • 10-year Compliance Certification (due Sept 2026)
    • Soft deadline: January 2025
    • Hard deadline: January 2026
    • Includes the following reports:
      • Academic: 21-23, 23-25
      • Administrative: 21-22, 22-24, 24-26 (partial)
    • QEP must be submitted by Dec. 1, 2025 to SACSCOC
    • Orientation for Leadership teams: December 2024
  • 5th year interim report (due March, 2023)
    • Soft deadline: December 2021
    • Hard deadline: December 2022